Plan the season once and every musician sees their own rehearsals. They reply with a single tap, so you know before each rehearsal who’s coming and which section is short.
Create the weekly rehearsal once, as a series for the whole season. Plan concerts, sectionals and extra rehearsals for exactly the people who need to be there: the whole group, one section or a few musicians.
Weekly rehearsals as a series, changed or canceled in one go
Sectional rehearsals for one section or group
A response deadline per event, or one default for all new events
Tasks for an event, like setting up or making the coffee
Members only see the rehearsals and concerts they’re invited to. In the app they answer yes, maybe or no, and pick a reason when they can’t come.
A reminder before the rehearsal, at a time each member chooses
Rehearsals in their own Google, Apple or Outlook calendar
Sick or on vacation? Set a status and decline that period in one go
Changes and cancellations arrive as a notification
The attendance list has a section view. For each section you see how many players are coming, for example 3 of 5 clarinets, and who hasn’t replied yet. The conductor knows days ahead which section is short and whether a stand-in is needed.
For each section, how many are coming out of the total
Open a section to see every player’s answer
Short on horns? Invite a stand-in for that rehearsal or concert
A stand-in only sees the events they’re invited to
Before the rehearsal you know who’s coming. At the rehearsal you record who was there.
Members who haven’t answered are listed as pending. You see right away who to ask.
Check off who’s there on your phone, with a tap or a swipe. The conductor can do it, or whoever manages the agenda.
Members who can’t come pick a reason such as sick, work or vacation. The conductor sees it next to their name.
Hide who’s coming from the other members, per event or for a whole series. Members then only see their own answer.
Invite a guest musician for one rehearsal or concert. They reply like the members do and don’t count toward the price.
Time, place, tasks and the sheet music sit with the event. Nobody has to ask in the group chat.
Six questions to ask before you pick an app for your band, orchestra or choir.
If replying takes more than a tap, the older members drop out and you’re back to calling around. In Orchesi it’s one tap.
A sectional for the saxophones shouldn’t land in everyone’s schedule. In Orchesi you invite the whole group, a section or a few musicians.
Thirty-four members saying yes means little if all four horns are away. Orchesi shows attendance per section.
Musicians check the calendar on their phone. Orchesi puts rehearsals in Google Calendar, Apple Calendar or Outlook, changes included.
Check whether members have to pay and whether features sit behind a Pro plan. Orchesi costs €0.15 per active member a month, never more than €16.95, with every feature included. Members pay nothing.
Attendance is personal data. Orchesi stores data in Amsterdam and Frankfurt and has a data processing agreement.
Every association works differently. See how Orchesi works for your kind of association, or for your role.
Or look at it by role: For members For boards
All about the app for music associationsPricing details
Free for first 3 months - then
€0.15 / member per month
With a maximum of €16.95 per month (incl. 21% VAT)
Cap reached: extra members are free
Send the invoice from your current tool to our support team. You then use Orchesi for free until that contract ends, and we take care of the rest.
support@orchesi.comA rehearsal schedule and attendance app is software a band, orchestra or choir uses to plan rehearsals and concerts and to track who’s coming. The conductor or the board enters the schedule once. Members see their own events on their phone and reply yes, maybe or no. Before the rehearsal you see who’s coming per section, and at the rehearsal you check off who’s there. It replaces the group chat, the paper sign-in sheet and the spreadsheet. Orchesi is an app like this, made for wind bands, fanfare bands, drum bands, choirs and orchestras.
That depends on your group. A small gigging band mostly needs setlists and bookings. A community band, orchestra or choir with sections needs an app where members of every age reply without help and where you see who’s coming per section. Orchesi is made for those groups. It costs €0.15 per active member a month, never more than €16.95, and the first 3 months are free.
Open the attendance for the rehearsal or concert in the app and switch to the section view. For each section it shows how many players are coming out of the total, with every player’s answer below. If a section is short, invite a guest musician for that event.
Yes. Invite one section, one group or a few musicians to an event. Only they see it in their schedule and only they get the reminders.
Yes. Members who are coming get a reminder on their phone before the rehearsal or concert. They choose the timing themselves, for example a day or two hours before.
Yes. Open the roll call for the event in the app and tap or swipe each member who’s there. That way you know who said they’d come and who actually came.
Yes. You name the sections yourself. A choir uses voice parts such as soprano, alto, tenor and bass, and a drum band its own line-up. Orchesi is made for wind bands, fanfare bands, drum bands, choirs and orchestras.
Yes. Invite a guest musician for a single rehearsal or concert. They reply like a member and don’t count toward the price.
Orchesi is free for the first 3 months, with no payment details needed, and always free for members. After that the association pays €0.15 per active member a month, never more than €16.95. A group of 40 pays €6.00 a month.
Yes. With calendar sync in the app, rehearsals, concerts and meetings appear automatically in your own calendar, such as Google Calendar, Apple Calendar or Outlook. New and changed events are added by themselves.
Yes. Start with the board or one section, for example, and move the rest of the association over once you’re convinced. The first 3 months are free, and if you still have a running contract with your current tool, Orchesi stays free until that contract ends. That way you never pay twice.
Help center
The help center explains every step, with screenshots from the app. The guides for members are easy to forward in your group chat.
Guide Rehearsals & concerts
A free Excel attendance sheet for your band, choir or orchestra. With attendance per member, a print version and tips to keep it up to date all season.
Published October 20, 2026 7 min read
Guide Rehearsals & concerts
A concert planning checklist for bands, choirs and orchestras, from a year out to the concert day. Download it free as an Excel file, with a run sheet.
Published September 30, 2026 7 min read
Guide Rehearsals & concerts
Tracking attendance in your band, choir or orchestra? Compare 5 ways: a paper list, spreadsheet, WhatsApp poll, email or an app. With tips and a checklist.
Published September 23, 2026 7 min read
Try Orchesi free for 3 months with your whole band, orchestra or choir. No payment details needed.
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