Membership management for bands, orchestras and choirs
Every member keeps their own profile current, with their email address, phone number, address and instrument. So your member list is always up to date and the board doesn’t have to chase anyone. You sort the members into groups, sections and roles.
- Members keep their own profile current
- Less work for the board
One member list with roles
Every member is in one list, with their contact details and their role. Give the conductor, the schedule manager, the music librarian and the instrument manager the rights that go with their job. Nobody needs to be an admin of everything for that.
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Search by name and filter by role
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Roles like conductor, schedule manager, music manager and instrument manager
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Limit a conductor or schedule manager to one ensemble
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Several admins, so it doesn’t all rest on one person
Every member invited in one go
Upload your member list as an Excel or CSV file, or paste the email addresses. Orchesi first shows which addresses are fine, which appear twice and who’s already a member. Then everyone gets an email invitation at the same time.
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Up to 500 members at a time, in the web app
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Or share an invite code and approve the requests
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When you approve, you place the member in a group and section right away
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A member has one account, even in several groups
Groups and sections the way you play
Set up your organization the way it really is. The concert band, the youth band and the drum line are groups, with sections inside them like horns, clarinets or percussion. Link instruments to a section and Orchesi knows which parts belong to which musician.
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A member can be in several groups and sections
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In the app you start from a template for a concert band, brass band or choir
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Rehearsals, news and polls for one group
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The conductor sees who’s coming to rehearsal per section
What members and the board handle themselves
The board doesn’t have to record every move or new phone number.
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Members keep their details current
Every member updates their own email address, phone number, address and instruments. That keeps your member list up to date.
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Members choose what others see
A member chooses whether other members see their email address, phone number and address. Admins always see the email addresses in the member list.
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Approve join requests
Anyone who signs up with the invite code goes to the board first. You approve or decline.
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Sick or on vacation
A member sets a status with a date range in the app and declines the rehearsals in that period in one go.
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Guests don’t count
You invite stand-ins and guest musicians to an event. They don’t count toward the price.
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Member data under the GDPR
Your group stays the owner of the data and Orchesi processes it for you. The data processing agreement is part of the terms, so there’s nothing extra to sign.
What to look for in membership management for a band or choir
Six questions to ask before you choose software.
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1. Do members keep their own details current?
If only the secretary updates the list, it’s always behind. In Orchesi every member edits their own details.
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2. Does the software know sections and instruments?
General club software doesn’t know what a horn section is. Orchesi is made for bands, orchestras and choirs, with groups, sections and instruments.
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3. Can you share tasks without handing over everything?
The music librarian doesn’t need access to the instruments. In Orchesi everyone gets a role with the rights that fit the job.
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4. How do you get your current list in?
Nobody wants to retype eighty members. In Orchesi you upload your spreadsheet and everyone gets an invitation at once.
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5. Does it fit the GDPR?
Member details are personal data. Ask where they’re stored and whether there’s a data processing agreement. Orchesi stores them in Amsterdam and Frankfurt, and the data processing agreement is part of the terms.
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6. What does it cost for the whole group?
Orchesi costs €0.15 per active member per month, never more than €16.95. Guests and members you remove don’t count.
For every kind of music association
Every association works differently. See how Orchesi works for your kind of association, or for your role.
- Wind bands Main band, youth band and percussion group in one app.
- Fanfare bands From rehearsal to serenade, with the flugelhorns and saxhorns in view.
- Drum bands As an association of its own or as a group within your wind or fanfare band.
- Choirs Organized by voice part, with sheet music per voice.
- Orchestras Projects, stand-ins and the parts for every desk.
Or look at it by role: For members For boards
All about the app for music associationsPricing details
Simple pricing that scales with your association.
- Start free, no payment details needed
- Cancel monthly, no annual contract
- Never more than €16.95 a month
- Set up within 10 minutes, invite right away
Free for first 3 months - then
€0.15 / member per month
With a maximum of €16.95 per month (incl. 21% VAT)
Cap reached: extra members are free
Send the invoice from your current tool to our support team. You then use Orchesi for free until that contract ends, and we take care of the rest.
support@orchesi.com- For members
- Always free
- Available on
- iPhone, Android and in your browser
- Languages
- English and Dutch
- Data
- Stored in the EU, in Amsterdam and Frankfurt
Questions about membership management in Orchesi
Membership management for a band or choir means keeping track of who’s a member, how to reach them, which ensemble and section they play in and what they do in the group. Many groups keep a spreadsheet that one board member looks after. In an app like Orchesi, every member keeps their own contact details current, and the board sorts members into groups, sections and roles. That setup also decides who gets which rehearsals, parts and messages. Orchesi is made for wind bands, fanfare bands, drum bands, choirs and orchestras.
It depends on what you need. If you’re mainly after bookkeeping and dues, look at general club software. If you want the member list to also decide who gets which rehearsals, parts and messages, an app made for music groups fits better. That’s what Orchesi is made for. It costs €0.15 per active member per month, never more than €16.95, and the first 3 months are free.
No, not yet. Orchesi keeps track of members, groups and roles. For now you handle dues with your own bookkeeping or bank.
Upload the Excel or CSV file in the web app, or paste the email addresses. Orchesi reads the email column, shows which addresses are fine and sends everyone an invitation. Members then fill in their own name, phone number and address.
Orchesi is free for the first 3 months, with no payment details, and always free for members. After that the group pays €0.15 per active member per month, never more than €16.95. A group with 40 members pays €6.00 a month.
A member chooses whether other members see their email address, phone number and address. Admins always see email addresses in the member list. The data is stored in Amsterdam and Frankfurt.
Orchesi works in line with the GDPR. Your group stays the owner of the member data and Orchesi only processes it for you. The data processing agreement is part of the terms. The data is stored on servers in Amsterdam and Frankfurt. For push notifications we use services from Apple, Google and Expo, under the safeguards the GDPR requires. Members choose which contact details other members see, and roles decide who can manage what. A member can always delete their own account, and on request we send you an export of your data.
Admin, conductor, schedule manager, music manager, instrument manager and member. A member can have several roles. Stand-ins become guests and only see the events they’re invited to.
Yes, once and for free. Members receive an email invitation and use it to create their account. With that one account they can also be a member of other associations.
Help center
You don’t have to figure it out yourself
The help center explains every step, with screenshots from the app. The guides for members are easy to forward in your group chat.
Try Orchesi free for three months.
Try Orchesi free for 3 months with your whole group. No payment details needed.
