For boards
Everything it takes to run your association, in one app
Member list, agenda, sheet music and instruments: as a board you keep track of it all without spreadsheets and loose group chats. And your members find what they need themselves, so you get fewer questions.
Everyone in, in one go
Upload your member list as an Excel or CSV file, or share an invite code. You first see which addresses are valid, then everyone gets an invitation at the same time.
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Invite up to 500 members at a time
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Approve or decline requests to join
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Organise members into groups and sections
Share the work, not the access
Give the conductor, the sheet music manager or the agenda committee exactly the rights their job needs. Not everything has to go through the board, and not everyone can change everything.
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Roles such as conductor, board member and agenda manager
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A sheet music manager and an instrument manager
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New join requests straight away or as a daily summary
The season planned in one go
Add the weekly rehearsal to the agenda as a series and add your concerts. Choose when members need to reply by, and see in advance who’s coming.
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Change or cancel a whole series at once
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Tasks for an event, like setting up or transport
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Take attendance during the rehearsal
Know where the instruments are
Record each instrument’s serial number, status and documents such as invoices. You see who has it on loan and when it needs servicing.
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The full loan history of every instrument
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Keep track of maintenance and repairs
Costs you know in advance
You pay per active member per month, with a fixed monthly maximum. Guest musicians don’t count, and a member who joins mid-month is charged per day.
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The first 3 months free, no payment details needed
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Cancel monthly, no annual contract
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Still under contract elsewhere? Orchesi is free until it ends
Also handy for the board
Small things that save you time every week.
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Manage in your browser
Do the admin work comfortably on your laptop at orchesi.app.
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Your association’s contacts
Venues, suppliers and other contacts in one list, not stuck in one person’s phone.
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News and polls
Share news with the whole association and put questions to a group or a role.
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Absences in advance
Members set their own status when they’re ill or on holiday, and are declined automatically.
Questions from boards
Yes. Many associations start with the board or a section to explore the platform. You pay per day for the active members only, with no annual contract, so a small start costs very little.
With the bulk import in the web app. Upload a CSV or Excel file or paste a list of email addresses; you can download a template. You first see a preview of which addresses are valid, then everyone receives an email invitation in one go. You can invite up to 500 members at a time. You assign roles and groups afterwards.
Start with the board and set up your groups and sections, such as a main orchestra or youth orchestra. Then create the season: recurring rehearsals are planned in one go. Finally, invite all members with the bulk import. That way everything is ready the moment your members sign in for the first time.
After three months, you can add payment details and continue using Orchesi. If no payment details are added, the association will be temporarily frozen. Existing information remains visible, but no changes can be made, such as adding new events, sheet music or members.
No. Orchesi has no annual contract. Your subscription runs monthly and you can cancel at any time; it then ends at the end of that month. You pay per day, only for the members in your association at that time. If a member joins halfway through the month, you only pay for the days they are part of it, not for the whole month.
Your association always remains the owner of its data. On request we send you an export of your data, and it is never sold to third parties. Your data is stored securely in the European Union, in Amsterdam and Frankfurt. Users can delete their account at any time, after which their account and related data will be removed.
Try Orchesi free for 3 months
Create your association in the app or in your browser. No payment details needed.
